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2023-2024 Submission Deadlines

Meeting Dates & Submission Deadlines

MEETING DATES

Please note that on the third Thursday of every month UTS will be releasing the latest version of the Zoom app to all McMaster users. The next time you log into your Zoom after the scheduled release, you will be prompted to install the updates prior to using the app. If you open a Zoom link in a browser, no update is necessary.

Please take this into consideration and give yourself enough time to run the update before starting or joining a meeting.

BOARD OF GOVERNORS

Meetings of the Board of Governors are scheduled from 8:30 AM – 12:00 PM in Council Room GH-111, unless otherwise stated.

2023 – 2024 Meeting Dates

  • Thursday, October 26, 2023 (9:00 AM start)
  • Thursday, December 14, 2023
  • Thursday, March 7, 2024
  • Thursday, April 18, 2024
  • Thursday, June 6, 2024

Members of the University community who wish to attend and observe open session meetings should contact the University Secretariat for details.

EXECUTIVE AND GOVERNANCE COMMITTEE

All meetings are held in Closed Session.

2023 – 2024 Meeting Dates 

Meetings of the Executive and Governance Committee are held via Zoom videoconference from 9:00 – 11:00 AM, unless otherwise stated.

  • Monday, September 25, 2023
  • Monday, November 20, 2023
  • Monday, November 27, 2023 (Special Meeting)
  • Monday, December 4, 2023 (Special Meeting)
  • Wednesday, December 13, 2023 (Special Meeting)
  • Monday, December 18, 2023 (Special Meeting)
  • Monday, February 5, 2024
  • Monday, March 25, 2024
  • Monday, May 13, 2024 (1:00-3:00 PM)

PLANNING AND RESOURCES COMMITTEE

All meetings are held in Closed Session.

Meetings of the Planning and Resources Committee are scheduled from 9:00 AM – 12:00 PM, in MDCL 3002 and via Zoom videoconference, unless otherwise stated.

2023 – 2024 Meeting Dates

  • Thursday, September 28, 2023
  • Thursday, November 30, 2023
  • Thursday, February 8, 2024
  • Thursday, April 4, 2024
  • Thursday, May 16, 2024 (8:30 AM – 12:00 PM)
  • Thursday, July 11, 2024

PENSION TRUST COMMITTEE

All meetings are held in Closed Session.

Meetings of the Pension Trust Committee are scheduled from 1:30 – 4:30 PM., via Zoom videoconference.

2023 – 2024 Meeting Dates

  • Thursday, August 31, 2023 – Cancelled
  • Thursday, September 14, 2023
  • Thursday, November 16, 2023
  • Thursday, February 1, 2024
  • Thursday, March 21, 2024
  • Thursday, May 23, 2024
  • Thursday, June 20, 2024

AUDIT AND RISK COMMITTEE

All meetings are held in Closed Session.

Meetings of the Audit and Risk Committee are scheduled from 8:30 AM – 12:00 PM via Zoom videoconference.

2023 – 2024 Meeting Dates

  • Thursday, October 19, 2023 (8:00 AM start)
  • Thursday, November 16, 2023
  • Thursday, January 25, 2024
  • Thursday, May 2, 2024

NOMINATING COMMITTEE

All meetings are held in Closed Session.

Meetings of the Nominating Committee are scheduled from 9:00 – 11:00 AM, via Zoom videoconference, unless otherwise stated.

2023 – 2024 Meeting Dates

  • Monday, October 2, 2023
  • Monday, November 27, 2023
  • Monday, January 29, 2024
  • Monday, March 4, 2024
  • Monday, May 13, 2024

REMUNERATIONS COMMITTEE

All meetings are held in Closed Session.

Meetings of the Remunerations Committee are held via Zoom videoconference.

2023 – 2024 Meeting Dates

  • Tuesday, October 17, 2023 (1:00 – 3:00 PM)
  • Thursday, February 15, 2024 (1:00 – 3:00 PM)
  • Monday, April 8, 2024 (9:00 – 11:00 AM)
  • Monday, May 27, 2024 (9:00 – 11:00 AM)

HUMAN RESOURCES COMMITTEE

All meetings are held in Closed Session.

Meetings of the Human Resources Committee are scheduled from 9:00 – 11:00 AM, via Zoom videoconference, unless otherwise stated.

2023 – 2024 Meeting Dates

  • Monday, October 2, 2023 (1:00 – 3:00 PM)
  • Friday, October 20, 2023 (11 AM – 12:30 PM) – Special Meeting
  • Monday, December 4, 2023
  • Monday, February 5, 2024 (1:00 – 3:00 PM)
  • Monday, April 22, 2024
  • Thursday, June 6, 2024 (2:00 – 4:00 PM)

COMMITTEE ON UNIVERSITY ADVANCEMENT

2023 – 2024 Meeting Dates

Meetings of the Committee on University Advancement are scheduled from 9:00 – 11:00 AM via Zoom.

  • Monday, October 30, 2023
  • Monday, February 26, 2024

INVESTMENT POOL COMMITTEE

Meetings of the Investment Pool Committee are scheduled from 8:30 AM – 12:00 PM via zoom.

2023 – 2024 Meeting Dates

  • Tuesday, September 12, 2023
  • Thursday, December 7, 2023
  • Thursday, March 28, 2024
  • Thursday, June 27, 2024

SENATE

Meetings of the Senate are scheduled from 3:30 – 5:30 PM, in the Council Room Gilmour Hall 111, unless otherwise stated.

2023-2024 Meeting Dates

  • Wednesday, September 13, 2023 (2:00 p.m. – 3:30 p.m.) – Orientation
  • Wednesday, September 13, 2023
  • Wednesday, October 18, 2023
  • Wednesday, November 8, 2023
  • Wednesday, December 13, 2023
  • Wednesday, January 17, 2024
  • Wednesday, February 14, 2024
  • Wednesday, March 20, 2024
  • Wednesday, April 10, 2024
  • Wednesday, May 15, 2024
  • Wednesday, June 5, 2024

Should a meeting be moved to Zoom, members of the University community who wish to attend and observe open session meeting should contact the University Secretariat for access details.

SENATE EXECUTIVE

Meetings of the Senate Executive are scheduled from 3:00 – 4:30 PM, in the Thesis Defence Room (Gilmour Hall 212/B), unless otherwise stated.

2023-2024 Meeting Dates

  • Wednesday, October 4, 2023
  • Wednesday, November 1, 2023 – Cancelled
  • Wednesday, November 22, 2023
  • Wednesday, January 31, 2024
  • Wednesday, March 6, 2024
  • Wednesday, April 3, 2024
  • Wednesday, April 24, 2024
  • Wednesday, May 29, 2024
  • Wednesday, June 19, 2024

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SENATE COMMITTEE ON APPOINTMENTS

2023-2024 Meeting Dates

Meetings of the Senate Committee on Appointments are scheduled from 1:00 – 4:30 PM, in the Thesis Defence Room (Gilmour Hall 212/B), unless otherwise stated.

  • Wednesday, August 30, 2023
  • Monday, September 18, 2023
  • Monday, October 23, 2023*
  • Wednesday, October 25, 2023*
  • Monday, October 30, 2023*
  • Monday, November 20, 2023
  • Monday, December 11, 2023
  • Monday, January 22, 2024*
  • Wednesday, January 24, 2024*
  • Monday, January 29, 2024*
  • Monday, February 26, 2024
  • Monday, March 25, 2024
  • Monday, May 6, 2024
  • Monday, May 27, 2024
  • Monday, June 17, 2024

* Please note that these meetings may continue into the evening

SENATE COMMITTEE ON HONORARY DEGREES

2023-2024 Meeting Dates

  • Friday, September 29, 2023 (9:00 a.m. – 11:00 a.m.)
  • Friday, November 3, 2023 (9:00 a.m. – 11:00 a.m.)

COMMITTEE ON STUDENT AFFAIRS

2023-2024 Meeting Dates

Meetings of the Committee on Student Affairs are scheduled from 2:30 – 4:00 PM.

  • Wednesday, September 27, 2023
  • Wednesday, December 6, 2023
  • Wednesday, February 28, 2024
  • Wednesday, March 27, 2024

TENURE AND PROMOTION APPEALS NOMINATING COMMITTEE

2022-2023 Meeting Dates

  • Tuesday, September 27, 2022 (10:30 a.m. – 11:30 a.m.) via Zoom
  • Tuesday, November 29, 2022 (10:30 a.m. – 11:30 a.m.) via Zoom

UNIVERSITY PLANNING COMMITTEE

Meetings of the University Planning Committee are scheduled from 10:30 AM to 12:30 PM, in the Council Room Gilmour Hall 111, unless otherwise stated.

2023-2024 Meeting Dates

  • Wednesday, September 13, 2023
  • Wednesday, October 18, 2023
  • Wednesday, November 22, 2023
  • Wednesday, December 13, 2023
  • Wednesday, January 17, 2024
  • Wednesday, February 7, 2024
  • Wednesday, March 6, 2024
  • Wednesday, March 27, 2024
  • Wednesday, May 8, 2024
  • Wednesday, May 29, 2024

BUDGET COMMITTEE

All meetings are held in Closed Session.

Meetings of the Budget Committee are scheduled in Council Room Gilmour Hall 111 unless otherwise stated.

2023-2024 Meeting Dates

  • Wednesday, October 4, 2023 (10:30 a.m. – 1:00 p.m.)
  • Monday, November 13, 2023 (8:45 a.m. – 3:00 p.m.)
  • Wednesday, November 15, 2023 (10:30 a.m. – 4:00 p.m.) *late start
  • Friday, November 17, 2023 (8:45 a.m. – 3:00 p.m.)
  • Friday, December 1, 2023 (8:45 a.m. – 3:00 p.m.)
  • Wednesday, January 10, 2024 (10:30 a.m. – 1:00 p.m.) – Zoom
  • Wednesday, January 31, 2024 (10:30 a.m. – 1:00 p.m.) – Zoom
  • Wednesday, February 28, 2024 (10:30 a.m. – 1:00 p.m.) – Zoom
  • Wednesday, April 3 , 2024 (8:45 a.m. – 2:00 p.m.)
  • Friday, April 5, 2024 (8:45 a.m. – 3:00 p.m.)
  • Wednesday, April 10, 2024 (10:30 a.m. – 1:00 p.m.) – Zoom
  • Wednesday, April 24, 2024 (10:30 a.m. – 1:00 p.m.) – Zoom
  • Wednesday, May 1, 2024 (10:30 a.m. – 1:00 p.m.) – Zoom
  • Wednesday, June 26, 2024 (10:30 a.m. – 1:00 p.m.)

UNIVERSITY STUDENT FEES COMMITTEE

All meetings are held in Closed Session.

2023-2024 Meeting Dates

All meetings of the University Student Fees Committee will be from 10:30 AM to 12:00 PM, in MDCL 3002 unless otherwise stated.

  • Wednesday, September 6, 2023 – Cancelled
  • Tuesday, September 19, 2023
  • Tuesday, November 7, 2023
  • Tuesday, December 5, 2023
  • Tuesday, January 23, 2024
  • Tuesday, February 13, 2024
  • Tuesday, March 19, 2024
  • Tuesday, April 16, 2024
  • Tuesday, May 7, 2024
  • Tuesday, June 4, 2024

UNDERGRADUATE COUNCIL

All meetings of the Undergraduate Council will be from 2:30 to 4:30 PM., in Council Room GH-111.

2023 – 2024 Meeting Dates

  • Tuesday, September 26, 2023 2:30 – 4:30 PM
  • Tuesday, November 14, 2023 2:30 – 4:30 PM
  • Tuesday, December 12, 2023 2:30 – 4:30 PM
  • Tuesday, January 30, 2024 2:30 – 4:30 PM
  • Tuesday, February 27, 2024 2:30 – 4:30 PM
  • Tuesday, March 26, 2024 2:30 – 4:30 PM
  • Tuesday, April 23, 2024 2:30 – 4:30 PM

UNDERGRADUATE COUNCIL EXECUTIVE COMMITTEE

2023-2024 Meeting Dates

  • Tuesday, April 23 2024 (following adjournment of UGC) – MUSC 301

UNDERGRADUATE COUNCIL AWARDS COMMITTEE

All meetings will be from 2:30 to 3:00 PM, in L304 Mills Library Community Room.

2023-2024 Meeting Dates

  • Tuesday, September 12, 2023
  • Tuesday, October 31, 2023
  • Tuesday, January 16, 2024
  • Tuesday, February 6, 2024
  • Tuesday, March 5, 2024
  • Tuesday, April 9, 2024

JOINT COMMITTEE ON CERTIFICATES, DIPLOMAS AND MICROCREDENTIALS

Meetings of the Joint Committee on Certificates, Diplomas and Microcredentials  are scheduled from 3:00 to 3:45 PM, in L304 Mills Library Community Room.

2023 – 2024 Meeting Dates

  • Tuesday, September 12, 2023
  • Tuesday, October 31, 2023
  • Tuesday, January 16, 2024
  • Tuesday, February 6, 2024
  • Tuesday, March 5, 2024
  • Tuesday, April 16 2024 at 2:30 PM via Zoom

UNDERGRADUATE COUNCIL CURRICULUM AND ADMISSIONS COMMITTEE

Meetings of the Curriculum & Admissions Committee are scheduled from 3:45 to 4:30 PM, in L304 Mills Library Community Room, unless otherwise stated.

2023-2024 Meeting Dates

  • Tuesday, September 12, 2023
  • Tuesday, November 28, 2023 (12:30 – 4:30 PM in Council Chambers, GH-111)
  • Wednesday, November 29, 2023 (12:30 – 4:30 PM in Council Chambers, GH-111, if needed)
  • Tuesday, January 16, 2024
  • Tuesday, February 6, 2024
  • Tuesday, March 5, 2024
  • Tuesday, April 16, 2024 at 3:30 PM via Zoom