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Submission Deadlines

Meeting Dates & Submission Deadlines

MEETING DATES

Please note that on the third Thursday of every month UTS will be releasing the latest version of the Zoom app to all McMaster users. The next time you log into your Zoom after the scheduled release, you will be prompted to install the updates prior to using the app. If you open a Zoom link in a browser, no update is necessary.

Please take this into consideration and give yourself enough time to run the update before starting or joining a meeting.

BOARD OF GOVERNORS

Meetings of the Board of Governors are scheduled from 8:30 a.m. – 12:00 p.m. in Council Room GH-111, unless otherwise stated.

2022 – 2023 Meeting Dates

  • Thursday, September 22, 2022  (1:30 p.m. – 8:00 p.m.) – Orientation- Alumni Memorial Hall – West Room
  • Friday September 23, 2022  (8:30 a.m. – 4:30 p.m.) – Retreat- Alumni Memorial Hall – Great Hall
  • Thursday October 27, 2022
  • Thursday December 15, 2022
  • Thursday March 2, 2023
  • Thursday April 20, 2023 at the David Braley Health Sciences Centre, Room 2032 (the Auditorium) at 9:00 am.
  • Thursday June 8, 2023

Members of the University community who wish to attend and observe open session meetings should contact the University Secretariat for access details.

EXECUTIVE AND GOVERNANCE COMMITTEE

2022 – 2023 Meeting Dates 

Meetings of the Executive and Governance Committee are held via zoom.

  • Wednesday, September 28, 2022 (10:30 a.m. – 12:30 p.m.)
  • Monday, November 28, 2022 (2:00 p.m. – 4:00 p.m.)
  • Monday, February 6, 2023 (9:00 a.m. – 11:00 a.m.)
  • Thursday, March 30, 2023 (9:00 a.m. – 11:00 a.m.)
  • Tuesday, May 16, 2023 (2:00 p.m. – 4:00 p.m.)

PLANNING AND RESOURCES COMMITTEE

All meetings are held in Closed Session.

Meetings of the Planning and Resources Committee are scheduled from 9:00 a.m. – 12:00 p.m., in MDCL 3002, unless otherwise stated.

2022 – 2023 Meeting Dates

  • Thursday, September 29, 2022
  • Thursday, December 1, 2022
  • Thursday, February 16, 2023
  • Thursday, April 6, 2023
  • Thursday, May 18, 2023 (8:30 a.m. – 12:00 p.m.)
  • Thursday, July 13, 2023

PENSION TRUST COMMITTEE

All meetings are held in Closed Session.

Meetings of the Pension Trust Committee are scheduled from 1:30 p.m. – 4:45 p.m., in MDCL 3002.

2022 – 2023 Meeting Dates

  • Thursday, September 1, 2022 – cancelled
  • Thursday, September 15, 2022
  • Thursday, November 10, 2022 – via Zoom
  • Thursday, January 19, 2023 – via Zoom
  • Thursday, March 23, 2023 – via Zoom
  • Thursday, May 11, 2023 – via Zoom

AUDIT AND RISK COMMITTEE

All meetings are held in Closed Session.

Meetings of the Audit and Risk Committee are scheduled from 8:30 a.m. – 12:00 p.m., in MDCL 3002.

2022 – 2023 Meeting Dates

  • Thursday, October 6, 2022
  • Thursday, November 24, 2022
  • Thursday, February 9, 2023
  • Thursday, May 11, 2023

NOMINATING COMMITTEE

All meetings are held in Closed Session.

Meetings of the Nominating Committee are scheduled from 9:00 a.m. – 11:00 a.m., via zoom, unless otherwise stated.

2022 – 2023 Meeting Dates

  • Monday, October 3, 2022
  • Monday, November 21, 2022
  • Monday, January 30, 2023
  • Monday, April 17, 2023
  • Monday, May 1, 2023

REMUNERATIONS COMMITTEE

All meetings are held in Closed Session.

Meetings of the Remunerations Committee are scheduled from 9:00 a.m. – 11:00 a.m., via zoom.

2022 – 2023 Meeting Dates

  • Monday, September 26, 2022
  • Monday, November 28, 2022
  • Monday, April 3, 2023 – cancelled
  • Monday, May 15, 2023

HUMAN RESOURCES COMMITTEE

All meetings are held in Closed Session.

Meetings of the Human Resources Committee are scheduled from 9:00 a.m. – 11:00 a.m., via zoom, unless otherwise stated.

2022 – 2023 Meeting Dates

  • Thursday, October 6, 2022 (2:00 p.m. – 4:00 p.m.)
  • Monday, December 5, 2022
  • Thursday, February 2, 2023
  • Thursday, April 27, 2023
  • Thursday, June 8, 2023 (2:00 p.m. – 4:00 p.m.)

COMMITTEE ON UNIVERSITY ADVANCEMENT

2022 – 2023 Meeting Dates

Meetings of the Committee on University Advancement are scheduled from 2:00 p.m. – 4:00 p.m., via zoom.

  • Monday, November 7, 2022
  • Monday, March 6, 2023

INVESTMENT POOL COMMITTEE

Meetings of the Investment Pool Committee are scheduled from 8:30 a.m. – 12:00 p.m., via zoom.

2022 – 2023 Meeting Dates

  • Thursday, September 22, 2022
  • Thursday, December 8, 2022
  • Thursday, March 9, 2023
  • Thursday, June 29, 2023

SENATE

Meetings of the Senate are scheduled from 3:30 p.m. – 5:00 p.m., in the Council Room Gilmour Hall 111, unless otherwise stated.

2022-2023 Meeting Dates

  • Wednesday, September 14, 2022 (2:00 p.m. – 3:30 p.m.) – Orientation
  • Wednesday, September 14, 2022
  • Wednesday, October 19, 2022
  • Wednesday, November 9, 2022
  • Wednesday, December 14, 2022 – via Zoom
  • Wednesday, January 11, 2023
  • Wednesday, February 8, 2023
  • Wednesday, March 8, 2023
  • Wednesday, April 12, 2023
  • Wednesday, May 17, 2023
  • Wednesday, June 7, 2023

Should a meeting be moved to Zoom, members of the University community who wish to attend and observe open session meeting should contact the University Secretariat for access details.

SENATE EXECUTIVE

Meetings of the Senate Executive are scheduled from 3:00 p.m. – 4:30 p.m., in the Thesis Defence Room (Gilmour Hall 212/B), unless otherwise stated.

2022-2023 Meeting Dates

  • Wednesday, September 28, 2022
  • Wednesday, November 2, 2022
  • Wednesday, November 23, 2022
  • Wednesday, January 25, 2023
  • Wednesday, February 15, 2023
  • Wednesday, March 29, 2023
  • Wednesday, May 3, 2023
  • Wednesday, May 31, 2023
  • Wednesday, June 21, 2023

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SENATE COMMITTEE ON APPOINTMENTS

2022-2023 Meeting Dates

Meetings of the Senate Committee on Appointments are scheduled from 1:00 p.m. – 4:30 p.m., in the Thesis Defence Room (Gilmour Hall 212/B), unless otherwise stated.

  • Monday, September 19, 2022
  • Monday, October 24, 2022*
  • Wednesday, October 26, 2022*
  • Monday, November 21, 2022
  • Monday, December 12, 2022 – via Zoom
  • Monday, January 16, 2023*
  • Wednesday, January 18, 2023*
  • Monday, February 13, 2023
  • Monday, March 20, 2023
  • Monday, April 17, 2023
  • Monday, May 15, 2023
  • Monday, June 19, 2023

* Please note that these meetings may continue into the evening

SENATE COMMITTEE ON HONORARY DEGREES

2022-2023 Meeting Dates

  • Friday, October 7, 2022 (9:00 A.M. – 11:00 A.M.) – MDCL 3002
  • Friday, November 11, 2022 (2:00 p.m. – 4:00 p.m.) – MDCL 3002

TENURE AND PROMOTION APPEALS NOMINATING COMMITTEE

2022-2023 Meeting Dates

  • Tuesday, September 27, 2022 (10:30 a.m. – 11:30 a.m.) via Zoom
  • Tuesday, November 29, 2022 (10:30 a.m. – 11:30 a.m.) via Zoom

UNIVERSITY PLANNING COMMITTEE

Meetings of the University Planning Committee are scheduled from 10:30 a.m. to 12:30 p.m., in the Council Room Gilmour Hall 111, unless otherwise stated.

2022-2023 Meeting Dates

  • Wednesday, September 21, 2022
  • Wednesday, October 19, 2022 – in MDCL 3002
  • Wednesday, November 16, 2022 – in MDCL 3002
  • Wednesday, December 14, 2022 – via Zoom
  • Wednesday, January 18, 2023 – in MDCL 3002
  • Wednesday, February 8, 2023
  • Wednesday, March 22, 2023
  • Wednesday, April 19, 2023 – in MDCL 3002
  • Wednesday, May 10, 2023
  • Wednesday, May 31, 2023

BUDGET COMMITTEE

All meetings are held in Closed Session.

Meetings of the Budget Committee are scheduled in Council Room Gilmour Hall 111 unless otherwise stated.

2022-2023 Meeting Dates

  • Wednesday, September 14, 2022 (10:30 a.m. – 12:00 p.m.) – Orientation (via zoom)
  • Wednesday, October 5, 2022 (10:30 a.m. – 1:00 p.m.)
  • Monday, October 31, 2022 (8:45 a.m. – 3:00 p.m.)
  • Friday, November 4, 2022 (8:45 a.m. – 3:00 p.m.)
  • Monday, November 14, 2022 (8:45 a.m. – 3:00 p.m.)
  • Friday, November 25, 2022 (8:45 a.m. – 3:00 p.m.) – via Zoom
  • Wednesday, January 11, 2023 (10:30 a.m. – 1:00 p.m.) – via Zoom
  • Wednesday, February 1, 2023 (10:30 a.m. – 1:00 p.m.) – via Zoom
  • Wednesday, March 1, 2023 (10:30 a.m. – 1:00 p.m.) – cancelled
  • Monday, March 27, 2023 (8:45 a.m. – 3:00 p.m.)
  • Friday, March 31, 2023 (8:45 a.m. – 3:00 p.m.)
  • Wednesday, April 12, 2023 (10:30 a.m. – 1:00 p.m.)
  • Wednesday, April 26, 2023 (10:30 a.m. – 1:00 p.m.) – cancelled
  • Wednesday, May 3, 2023 (10:30 a.m. – 1:00 p.m.)
  • Wednesday, June 21, 2023 (10:30 a.m. – 1:00 p.m.)

UNIVERSITY STUDENT FEES COMMITTEE

All meetings are held in Closed Session.

2022-2023 Meeting Dates

All meetings of the University Student Fees Committee will be from 10:30 a.m. to 12:00 p.m., in MDCL 3002 unless otherwise stated.

  • Tuesday, September 6, 2022 – cancelled
  • Tuesday, October 4, 2022
  • Tuesday, November 1, 2022 – via Zoom
  • Tuesday, December 6, 2022 – cancelled
  • Tuesday, January 3, 2023 – cancelled
  • Tuesday, February 7, 2023
  • Tuesday, March 7, 2023
  • Tuesday, April 4, 2023 – cancelled
  • Tuesday, May 2, 2023 – – cancelled
  • Tuesday, June 6, 2023

UNDERGRADUATE COUNCIL

All meetings of the Undergraduate Council will be from 2:30 p.m. to 4:30 p.m., in Council Room GH-111.

2022-2023 Meeting Dates

  • Tuesday, October 4, 2022
  • Tuesday, November 22, 2022
  • Tuesday, December 13, 2022
  • Tuesday, January 24, 2023
  • Tuesday, February 28, 2023
  • Tuesday, March 21, 2023
  • Tuesday April 18, 2023

UNDERGRADUATE COUNCIL EXECUTIVE COMMITTEE

2022-2023 Meeting Dates

  • Tuesday, March 28, 2023 (2:30p.m. – 3:30 p.m.)- L304 Mills Library Community Room. 

UNDERGRADUATE COUNCIL AWARDS COMMITTEE

All meetings will be from 2:30 p.m. to 3:00 p.m., in L304 Mills Library Community Room.

2022-2023 Meeting Dates

  • Tuesday, September 20, 2022
  • Tuesday, November 8, 2022
  • Tuesday, January 10, 2023
  • Tuesday, February 14, 2023
  • Tuesday, March 7, 2023
  • Tuesday, April 4, 2023

UNDERGRADUATE COUNCIL CERTIFICATES AND DIPLOMAS COMMITTEE

Meetings of the Certificates & Diplomas Committee are scheduled from 3:00 p.m. to 3:45 p.m., in L304 Mills Library Community Room.

2022-2023 Meeting Dates

  • Tuesday, September 20, 2022
  • Tuesday, November 8, 2022
  • Tuesday, January 10, 2023
  • Tuesday, February 14, 2023
  • Tuesday, March 7, 2023
  • Tuesday, April 4, 2023

UNDERGRADUATE COUNCIL CURRICULUM AND ADMISSIONS COMMITTEE

Meetings of the Curriculum & Admissions Committee are scheduled from 3:45 p.m. to 4:30 p.m., in L304 Mills Library Community Room, unless otherwise stated.

2022-2023 Meeting Dates

  • Tuesday, September 20, 2022
  • Tuesday, November 29, 2022  (12:30 p.m. – 4:30 p.m.)
  • Wednesday, November 30, 2022  (12:30 p.m. – 4:30 p.m.)
  • Tuesday, January 10, 2023
  • Tuesday, February 14, 2023
  • Tuesday, March 7, 2023
  • Tuesday, April 4, 2023