Submission Deadlines
The Submission Deadlines for Governance Approvals is intended to assist with your planning of governance approvals for selected committees.
Please note that from time to time, meetings may be moved or cancelled. Such changes will be posted to our website.
Senate and Committees
Material Due Date | Committee Meeting Date | Senate Approval (if required) |
Monday, September 23, 2024 | Wednesday, October 2, 2024 | Wednesday, October 9, 2024 |
Monday, April 14, 2025 | Wednesday, April 23, 2025 | Wednesday, May 14, 2025 |
Materials can be submitted to: senate@mcmaster.ca
Material Due Date | Committee Meeting Date | Senate Approval | Board Approval (if required) |
Thursday, September 12, 2024 | Monday, September 23, 2024 | Wednesday, October 23, 2024 | Thursday, October 24, 2024 |
Tuesday, October 8, 2024 | Monday, October 21, 2024 | Wednesday, November 13, 2024 | Thursday, December 12, 2024 |
Tuesday, October 8, 2024 | Wednesday, October 23, 2024 | Wednesday, November 13, 2024 | Thursday, December 12, 2024 |
Tuesday, October 8, 2024 | Monday, October 28, 2024 | Wednesday, November 13, 2024 | Thursday, December 12, 2024 |
Tuesday, October 8, 2024 | Wednesday, October 30, 2024 | Wednesday, November 13, 2024 | Thursday, December 12, 2024 |
Thursday, November 14, 2024 | Monday, November 25, 2024 | Wednesday, December 11, 2024 | Thursday, December 12, 2024 |
Thursday, December 5, 2024 | Monday, December 16, 2024 | Wednesday, January 15, 2025 | Thursday, March 6, 2025 |
Tuesday, January 7, 2025 | Monday, January 20, 2025 | Wednesday, February 12, 2025 | Thursday, March 6, 2025 |
Tuesday, January 7, 2025 | Wednesday, January 22, 2025 | Wednesday, February 12, 2025 | Thursday, March 6, 2025 |
Tuesday, January 7, 2025 | Monday, January 27, 2025 | Wednesday, February 12, 2025 | Thursday, March 6, 2025 |
Thursday, February 13, 2025 | Monday, February 24, 2025 | Wednesday, March 19, 2025 | Thursday, April 24, 2025 |
Thursday, March 13, 2025 | Monday, March 24, 2025 | Wednesday, April 9, 2025 | Thursday, April 24, 2025 |
Thursday, April 10, 2025 | Monday, April 21, 2025 | Wednesday, May 14, 2025 | Thursday, June 12, 2025 |
Thursday, May 15, 2025 | Monday, May 26, 2025 | Wednesday, June 11, 2025 | Thursday, June 12, 2025 |
Thursday, June 12, 2025 | Monday, June 23, 2025 | TBD | TBD |
Thursday, August 14, 2025 | Monday, August 25, 2025 | TBD | TBD |
Materials can be submitted to: senate@mcmaster.ca
Material Due Date | Committee Meeting Date | Senate Approval (if required) |
Monday, September 16, 2024 | Wednesday, September 25, 2024 | Wednesday, October 9, 2024 |
Monday, October 21, 2024 | Wednesday, October 30, 2024 | Wednesday, November 13, 2024 |
Monday, November 18, 2024 | Wednesday, November 27, 2024 | Wednesday, December 11, 2024 |
Monday, January 20, 2025 | Wednesday, January 29, 2025 | Wednesday, February 12, 2025 |
Monday, February 17, 2025 | Wednesday, February 26, 2025 | Wednesday, March 19, 2025 |
Monday, April 21, 2025 | Wednesday, April 30, 2025 | Wednesday, May 14, 2025 |
Monday, May 19, 2025 | Wednesday, May 28, 2025 | Wednesday, June 11, 2025 |
Monday, June 16, 2025 | Wednesday, June 25, 2025 | TBD |
Materials can be submitted to: senate@mcmaster.ca
Material Due Date | Committee Meeting Date | Senate Approval (if required) |
Monday, September 9, 2024 | Wednesday, September 18, 2024 | Wednesday, October 9, 2024 |
Monday, November 25, 2024 | Wednesday, December 4, 2024 | Wednesday, December 11, 2024 |
Monday, January 27, 2025 | Wednesday, February 5, 2025 | Wednesday, February 12, 2025 |
Monday, March 17, 2025 | Wednesday, March 26, 2025 | Wednesday, April 9, 2025 |
Materials can be submitted to: senate@mcmaster.ca
Board of Governors and Committees
Material Due Date | Committee Meeting Date | Board Approval (if required) |
Tuesday, September 24, 2024 | Thursday, October 3, 2024 | Thursday, October 24, 2024 |
Tuesday, November 5, 2024 | Thursday, November 14, 2024 | Thursday, December 12, 2024 |
Tuesday, January 28, 2025 | Thursday, February 6, 2025 | Thursday, March 6, 2025 |
Tuesday, April 22, 2025 | Thursday, May 1, 2025 | Thursday, June 12, 2025 |
Materials can be submitted to: board@mcmaster.ca
Material Due Date | Committee Meeting Date | Board Approval (if required) |
Thursday, October 17, 2024 | Monday, October 28, 2024 | Thursday, December 12, 2024 |
Thursday, March 27, 2025 | Monday, April 7, 2025 | Thursday, April 24, 2025 |
Materials can be submitted to: board@mcmaster.ca
Material Due Date | Committee Meeting Date | Board Approval (if required) |
Thursday, August 29, 2024 | Monday, September 9, 2024 | Thursday, October 24, 2024 |
Thursday, October 10, 2024 | Monday, October 21, 2024 | Thursday, December 12, 2024 |
Thursday, November 21, 2024 | Monday, December 2, 2024 | Thursday, December 12, 2024 |
Thursday, January 30, 2025 | Monday, February 10, 2025 | Thursday, March 6, 2025 |
Thursday, April 17, 2025 | Monday, April 28, 2025 | Thursday, June 12, 2025 |
Tuesday, June 3, 2025 | Thursday, June 12, 2025 | TBD |
Materials can be submitted to: board@mcmaster.ca
Material Due Date | Committee Meeting Date | Planning and Resources Committee Approval (if required) | Board Approval (if required) |
Tuesday, September 17, 2024 | Thursday, September 26, 2024 | Thursday, October 10, 2024 | Thursday, October 24, 2024 |
Tuesday, November 26, 2024 | Thursday, December 5, 2024 | Thursday, February 13, 2025 | Thursday, March 6, 2025 |
Tuesday, March 18, 2025 | Thursday, March 27, 2025 | Thursday, April 10, 2025 | Thursday, April 24, 2025 |
Tuesday, May 27, 2025 | Thursday, June 5, 2025 | TBD | TBD |
Materials can be submitted to: prc@mcmaster.ca
Material Due Date | Committee Meeting Date | Board Approval (if required) |
Thursday, September 26, 2024 | Monday, October 7, 2024 | Thursday, October 24, 2024 |
Thursday, October 24, 2024 | Monday, November 4, 2024 | Thursday, December 12, 2024 |
Thursday, February 13, 2025 | Monday, February 24, 2025 | Thursday, March 6, 2025 |
Thursday, April 3, 2025 | Monday, April 14, 2025 | Thursday, April 24, 2025 |
Thursday, May 1, 2025 | Monday, May 12, 2025 | Thursday, June 12, 2025 |
Materials can be submitted to: board@mcmaster.ca
Material Due Date | Committee Meeting Date | Planning and Resources Committee Approval (if required) | Board Approval (if required) |
Tuesday, September 3, 2024 | Thursday, September 12, 2024 | Thursday, October 10, 2024 | Thursday, October 24, 2024 |
Tuesday, November 12, 2024 | Thursday, November 21, 2024 | Thursday, November 28, 2024 | Thursday, December 12, 2024 |
Tuesday, January 21, 2025 | Thursday, January 30, 2025 | Thursday, February 13, 2025 | Thursday, March 6, 2025 |
Tuesday, March 11, 2025 | Thursday, March 20, 2025 | Thursday, April 10, 2025 | Thursday, April 24, 2025 |
Tuesday, May 13, 2025 | Thursday, May 22, 2025 | Thursday, May 29, 2025 | Thursday, June 12, 2025 |
Tuesday, June 17, 2025 | Thursday, June 26, 2025 | TBD | TBD |
Materials can be submitted to: prc@mcmaster.ca
Material Due Date | Committee Meeting Date | Board Approval (if required) |
Tuesday, October 1, 2024 | Thursday, October 10, 2024 | Thursday, October 24, 2024 |
Tuesday, November 19, 2024 | Thursday, November 28, 2024 | Thursday, December 12, 2024 |
Tuesday, February 4, 2025 | Thursday, February 13, 2025 | Thursday, March 6, 2025 |
Tuesday, April 1, 2025 | Thursday, April 10, 2025 | Thursday, April 24, 2024 |
Tuesday, May 20, 2025 | Thursday, May 29, 2025 | Thursday, June 12, 2024 |
Tuesday, July 8, 2025 | Thursday, July 17, 2025 | TBD |
Materials can be submitted to: prc@mcmaster.ca
Material Due Date | Committee Meeting Date | Board Approval (if required) |
Tuesday, October 1, 2024 | Thursday, October 10, 2024 | Thursday, October 24, 2024 |
Sunday, November 24, 2024 | Tuesday, December 3, 2024 | Thursday, December 12, 2024 |
Tuesday, February 18, 2025 | Thursday, February 27, 2025 | Thursday, March 6, 2025 |
Saturday, April 5, 2025 | Monday, April 14, 2025 | Thursday, April 24, 2025 |
Monday, May 26, 2025 | Wednesday, June 4, 2025 | Thursday, June 12, 2025 |
Materials can be submitted to: board@mcmaster.ca
Undergraduate Council and Committees
Material Due Date | Committee Meeting Date | UGC Approval (if required) | Senate Approval (if required) |
Friday, August 30, 2024 | Tuesday, September 10, 2024 | Tuesday, September 24, 2024 | Wednesday, October 9, 2024 |
Friday, October 18, 2024 | Tuesday, October 29, 2024 | Tuesday, November 5, 2024 | Wednesday, November 13, 2024 |
Friday, November 8, 2024 | Tuesday, November 19, 2024 | Tuesday, December 10, 2024 | Wednesday, January 15, 2025 |
Friday, January 3, 2025 | Tuesday, January 14, 2025 | Tuesday, January 28, 2025 | Wednesday, February 12, 2025 |
Friday, January 24, 2025 | Tuesday, February 4, 2025 | Tuesday, February 25, 2025 | Wednesday, March 19, 2025 |
Friday, February 21, 2025 | Tuesday, March 4, 2025 | Tuesday, March 25, 2025 | Wednesday, April 9, 2025 |
Friday, March 28, 2025 | Tuesday, April 8, 2025 | Tuesday, April 29, 2025 | Wednesday, May 14, 2025 |
Friday, May 16, 2025 | Tuesday, May 27, 2025 | Via Electronic Vote | Wednesday, June 11, 2025 |
Materials can be submitted to: ugc@mcmaster.ca
Material Due Date | Committee Meeting Date | UGC Approval (if required) | Senate Approval (if required) |
Friday, August 30, 2024 | Tuesday, September 10, 2024 | Tuesday, September 24, 2024 | Wednesday, October 9, 2024 |
Friday, November 15, 2024 | Tuesday, November 26, 2024 | Tuesday, December 10, 2024 | Wednesday, January 15, 2025 |
Friday, November 15, 2024 | Wednesday, November 27, 2024 | Tuesday, December 10, 2024 | Wednesday, January 15, 2025 |
Friday, January 3, 2025 | Tuesday, January 14, 2025 | Tuesday, January 28, 2025 | Wednesday, February 12, 2025 |
Friday, January 24, 2025 | Tuesday, February 4, 2025 | Tuesday, February 25, 2025 | Wednesday, March 19, 2025 |
Friday, February 21, 2025 | Tuesday, March 4, 2025 | Tuesday, March 25, 2025 | Wednesday, April 9, 2025 |
Friday, March 28, 2025 | Tuesday, April 8, 2025 | Tuesday, April 29, 2025 | Wednesday, May 14, 2025 |
Note: Some items may require approval by the University Planning Committee and will not follow the posted dates. Please contact us if you have any questions.
Materials can be submitted to: ugc@mcmaster.ca
Material Due Date | Committee Meeting Date | UGC Approval (if required) | Senate Approval (if required) |
Friday, August 30, 2024 | Tuesday, September 10, 2024 | Tuesday, September 24, 2024 | Wednesday, October 9, 2024 |
Friday, November 15, 2024 | Tuesday, November 26, 2024 | Tuesday, December 10, 2024 | Wednesday, January 15, 2025 |
Friday, November 15, 2024 | Wednesday, November 27, 2024 | Tuesday, December 10, 2024 | Wednesday, January 15, 2025 |
Friday, January 3, 2025 | Tuesday, January 14, 2025 | Tuesday, January 28, 2025 | Wednesday, February 12, 2025 |
Friday, January 24, 2025 | Tuesday, February 4, 2025 | Tuesday, February 25, 2025 | Wednesday, March 19, 2025 |
Friday, February 21, 2025 | Tuesday, March 4, 2025 | Tuesday, March 25, 2025 | Wednesday, April 9, 2025 |
Friday, March 28, 2025 | Tuesday, April 8, 2025 | Tuesday, April 29, 2025 | Wednesday, May 14, 2025 |
Materials can be submitted to: ugc@mcmaster.ca
University Planning Committee and Sub-Committees
Material Due Date | Committee Meeting Date | Senate Approval (if required) | Board Approval (if required) |
Monday, September 9, 2024 | Wednesday, September 18, 2024 | Wednesday, October 9, 2024 | Thursday, October 24, 2024 |
Monday, October 21, 2024 | Wednesday, October 30, 2024 | Wednesday, November 13, 2024 | Thursday, December 12, 2024 |
Monday, November 25, 2024 | Wednesday, December 4, 2024 | Wednesday, December 11, 2024 | Thursday, December 12, 2024 |
Friday, December 20, 2024 | Wednesday, January 8, 2025 | Wednesday, January 15, 2025 | Thursday, March 6, 2025 |
Monday, January 27, 2025 | Wednesday, February 5, 2025 | Wednesday, February 12, 2025 | Thursday, March 6, 2025 |
Monday, February 24, 2025 | Wednesday, March 5, 2025 | Wednesday, March 19, 2025 | Thursday, April 24, 2025 |
Monday, April 14, 2025 | Wednesday, April 23, 2025 | Wednesday, May 14, 2025 | Thursday, June 12, 2025 |
Monday, May 19, 2025 | Wednesday, May 28, 2025 | Wednesday, June 11, 2025 | Thursday, June 12, 2025 |
Materials can be submitted to: upc@mcmaster.ca
Material Due Date | Committee Meeting Date |
Friday, September 6, 2024 | Tuesday, September 17, 2024 |
Friday, October 18, 2024 | Tuesday, October 29, 2024 |
Friday, November 22, 2024 | Tuesday, December 3, 2024 |
Friday, January 10, 2025 | Tuesday, January 21, 2025 |
Friday, January 31, 2025 | Tuesday, February 11, 2025 |
Friday, March 7, 2025 | Tuesday, March 18, 2025 |
Friday, April 4, 2025 | Tuesday, April 15, 2025 |
Friday, April 25, 2025 | Tuesday, May 6, 2025 |
Friday, May 30, 2025 | Tuesday, June 10, 2025 |
Note: New fees are typically approved by the Board of Governors annually in June for the next cycle.
Materials can be submitted to: upc@mcmaster.ca
Board of Governors and Committees – Meeting Dates
BOARD OF GOVERNORS
2024 – 2025 Meeting Dates
- Thursday, October 24, 2024
- Thursday, December 12, 2024
- Thursday, March 6, 2025
- Thursday, April 24, 2025
- Thursday, June 12, 2025
Members of the University community who wish to attend and observe open session meetings should contact the University Secretariat for details.
EXECUTIVE AND GOVERNANCE COMMITTEE
All meetings are held in Closed Session.
2024 – 2025 Meeting Dates
- Monday, September 23, 2024
- Monday, November 18, 2024
- Monday, February 3, 2025
- Monday, March 24, 2025
- Monday, May 12, 2025
PLANNING AND RESOURCES COMMITTEE
All meetings are held in Closed Session.
2024 – 2025 Meeting Dates
- Thursday, October 10, 2024
- Thursday, November 28, 2024
- Thursday, February 13, 2025
- Thursday, April 10, 2025
- Thursday, May 29, 2025
- Thursday, July 17, 2025
PENSION TRUST COMMITTEE
All meetings are held in Closed Session.
2024 – 2025 Meeting Dates
- Thursday, September 12, 2024
- Thursday, November 21, 2024
- Thursday, January 30, 2025
- Thursday, March 20, 2025
- Thursday, May 22, 2025
- Thursday, June 26, 2025
AUDIT AND RISK COMMITTEE
All meetings are held in Closed Session.
2024 – 2025 Meeting Dates
- Thursday, October 3, 2024
- Thursday, November 14, 2024
- Thursday, February 6, 2025
- Thursday, May 1, 2025
NOMINATING COMMITTEE
All meetings are held in Closed Session.
2024 – 2025 Meeting Dates
- Monday, October 7, 2024
- Monday, November 4, 2024
- Monday, February 24, 2025
- Monday, April 14, 2025
- Monday, May 12, 2025
REMUNERATIONS COMMITTEE
All meetings are held in Closed Session.
2024 – 2025 Meeting Dates
- Thursday, October 10, 2024
- Tuesday, December 3, 2024
- Thursday, February 13, 2025
- Monday, April 14, 2025
- Wednesday, June 4, 2025
HUMAN RESOURCES COMMITTEE
All meetings are held in Closed Session.
2024 – 2025 Meeting Dates
- Monday, September 9, 2024
- Monday, October 21, 2024
- Monday, December 2, 2024
- Monday, February 10, 2025
- Monday, April 28, 2025
- Thursday, June 12, 2025 (1:30 – 3:30 PM)
COMMITTEE ON UNIVERSITY ADVANCEMENT
All meetings are held in Closed Session.
2024 – 2025 Meeting Dates
- Monday, October 28, 2024
- Monday, April 7, 2025
INVESTMENT POOL COMMITTEE
All meetings are held in Closed Session.
2024 – 2025 Meeting Dates
- Tuesday, September 26, 2024
- Thursday, December 5, 2024
- Thursday, March 27, 2025
- Thursday, June 5, 2025
Senate and Committees – Meeting Dates
SENATE
2024 – 2025 Meeting Dates
- Wednesday, September 11, 2024
- Wednesday, October 9, 2024
- Wednesday, October 23, 2024
- Wednesday, November 13, 2024
- Wednesday, December 11, 2024
- Wednesday, January 15, 2025
- Wednesday, February 12, 2025
- Wednesday, March 19, 2025
- Wednesday, April 9, 2025
- Wednesday, May 14, 2025
- Wednesday, June 11, 2025
Members of the University community who wish to attend and observe open session meetings should contact the University Secretariat for details.
SENATE EXECUTIVE
2024 – 2025 Meeting Dates
- Wednesday, September 25, 2024
- Wednesday, October 30, 2024
- Wednesday, November 27, 2024
- Wednesday, January 29, 2025
- Wednesday, February 26, 2025
- Wednesday, April 30, 2025
- Wednesday, May 28, 2025
- Wednesday, June 25, 2025
SENATE COMMITTEE ON APPOINTMENTS
2024 – 2025 Meeting Dates
- Monday, September 23, 2024
- Monday, October 21, 2024
- Wednesday, October 23, 2024
- Monday, October 28, 2024
- Wednesday, October 30, 2024
- Monday, November 25, 2024
- Monday, December 16, 2024
- Monday, January 20, 2025
- Wednesday, January 22, 2025
- Monday, January 27, 2025
- Monday, February 24, 2025
- Monday, March 24, 2025
- Monday, April 21, 2025
- Monday, May 26, 2025
- Monday, June 23, 2025
- Monday, August 25, 2025
SENATE COMMITTEE ON HONORARY DEGREES
2024 – 2025 Meeting Dates
- Friday, September 13, 2024
- Friday, September 27, 2024
- Friday, November 1, 2024
- Friday, December 6, 2024
- Friday, February 7, 2025
COMMITTEE ON STUDENT AFFAIRS
2024 – 2025 Meeting Dates
- Wednesday, September 18, 2024
- Wednesday, December 4, 2024
- Wednesday, February 5, 2025
- Wednesday, March 26, 2025
COMMITTEE ON ACADEMIC INTEGRITY
2024 – 2025 Meeting Dates
- Wednesday, October 2, 2024
- Wednesday, April 23, 2025
TENURE AND PROMOTION APPEALS NOMINATING COMMITTEE
2024 – 2025 Meeting Dates
- Wednesday, September 25, 2024
- Wednesday, December 4, 2024
Undergraduate Council and Committees – Meeting Dates
UNDERGRADUATE COUNCIL
2024 – 2025 Meeting Dates
- Tuesday, September 24, 2024
- Tuesday, November 5, 2024
- Tuesday, December 10, 2024
- Tuesday, January 28, 2025
- Tuesday, February 25, 2025
- Tuesday, March 25, 2025
- Tuesday, April 29, 2025
UNDERGRADUATE COUNCIL EXECUTIVE COMMITTEE
2024 – 2025 Meeting Dates
- Tuesday, April 15, 2025
UNDERGRADUATE COUNCIL AWARDS COMMITTEE
2024 – 2025 Meeting Dates
- Tuesday, September 10, 2024
- Tuesday, October 29, 2024
- Tuesday, November 19, 2025
- Tuesday, January 14, 2025
- Tuesday, February 4, 2025
- Tuesday, March 4, 2025
- Tuesday, April 8, 2025
- Tuesday, May 27, 2025
JOINT COMMITTEE ON CERTIFICATES, DIPLOMAS AND MICROCREDENTIALS
2024 – 2025 Meeting Dates
- Tuesday, September 10, 2024
- Tuesday, October 29, 2024
- Tuesday, January 14, 2025
- Tuesday, February 4, 2025
- Tuesday, March 4, 2025
- Tuesday, April 8, 2025
UNDERGRADUATE COUNCIL CURRICULUM AND ADMISSIONS COMMITTEE
2024 – 2025 Meeting Dates
- Tuesday, September 10, 2024
- Tuesday, November 26, 2024
- Wednesday, November 27, 2024
- Tuesday, January 14, 2025
- Tuesday, February 4, 2025
- Tuesday, March 4, 2025
- Tuesday, April 8, 2025
University Planning Committee and Committees – Meeting Dates
UNIVERSITY PLANNING COMMITTEE
2024 – 2025 Meeting Dates
- Wednesday, September 18, 2024
- Wednesday, October 30, 2024
- Wednesday, December 4, 2024
- Wednesday, January 8, 2025
- Wednesday, February 5, 2025
- Wednesday, March 5, 2025
- Wednesday, April 23, 2025
- Wednesday, May 28, 2025
BUDGET COMMITTEE
All meetings are held in Closed Session.
2024 – 2025 Meeting Dates
- Wednesday, September 25, 2024
- Wednesday, November 6, 2024
- Friday, November 8, 2024
- Monday, November 11, 2024
- Friday, November 29, 2024
- Wednesday, January 15, 2025
- Wednesday, January 29, 2025
- Wednesday, February 26, 2025
- Friday, March 28, 2025
- Wednesday, April 2, 2025
- Wednesday, April 16, 2025
- Wednesday, April 30, 2025
- Wednesday, May 7, 2025
- Wednesday, June 25, 2025
UNIVERSITY STUDENT FEES COMMITTEE
All meetings are held in Closed Session.
2024 – 2025 Meeting Dates
- Tuesday, September 17, 2024
- Tuesday, October 29, 2024
- Tuesday, December 3, 2024
- Tuesday, January 21, 2025
- Tuesday, February 11, 2025
- Tuesday, March 18, 2025
- Tuesday, April 15, 2025
- Tuesday, May 6, 2025
- Tuesday, June 10, 2025