Summary

The Policy on the Use of University Facilities for Non-Academic Purposes aims to manage the use of University spaces for activities that are not related to teaching or research. This Policy ensures that the University’s primary academic and research activities are prioritized while allowing members of the University community and external groups to use the facilities when available. The Policy is intended for students, faculty members, staff, and external organizations who wish to book University spaces for events, meetings, or other non-academic purposes.

Key requirements of the Policy include the need for all bookings to be made through Conference and Event Services (CES), adherence to specific booking procedures, and compliance with University policies and laws. Certain spaces, such as employee lounges and research facilities, cannot be booked for non-academic purposes. Additionally, all users must cover the costs associated with their events, including booking fees and, in some cases, rental fees. The Policy also outlines conditions for activities like camping, noise control, and the use of signage, ensuring that all events are conducted safely and respectfully.

Refer to the full policy below for full details.

Approved by: President and Vice-Presidents
Date of Most Recent Approval: September 24, 2024
Responsible Executive: Vice-President, Operations & Finance, and Associate Vice-President (Students & Learning) and Dean of Students
Policy-Specific Enquiries: Office of the Vice-President, Operations and Finance