Submission Deadlines
The Submission Deadlines for Governance Approvals document is intended to assist with your planning of governance approvals for selected committees.
Please note that from time to time, meetings may be moved or cancelled. Such changes will be posted to our website.
Information Box Group
Board of Governors and Committees – Meeting Dates
BOARD OF GOVERNORS
Meetings of the Board of Governors are scheduled from 8:30 AM to 12:00 PM in Council Room GH-111, unless otherwise stated.
2023 – 2024 Meeting Dates
- Thursday, October 26, 2023 (9:00 AM start)
- Thursday, December 14, 2023
- Thursday, March 7, 2024
- Thursday, April 18, 2024
- Thursday, June 6, 2024
2024 – 2025 Meeting Dates
- Thursday, October 24, 2024
- Thursday, December 12, 2024
- Thursday, March 6, 2025
- Thursday, April 24, 2025
- Thursday, June 12, 2025
Members of the University community who wish to attend and observe open session meetings should contact the University Secretariat for details.
EXECUTIVE AND GOVERNANCE COMMITTEE
All meetings are held in Closed Session.
2023 – 2024 Meeting Dates
Meetings of the Executive and Governance Committee are held via Zoom videoconference from 9:00 to 11:00 AM, unless otherwise stated.
- Monday, September 25, 2023
- Monday, November 20, 2023
- Monday, November 27, 2023 (Special Meeting)
- Monday, December 4, 2023 (Special Meeting)
- Wednesday, December 13, 2023 (Special Meeting)
- Monday, December 18, 2023 (Special Meeting)
- Monday, February 5, 2024
- Monday, March 25, 2024
- Monday, May 13, 2024 (1:00 – 3:00 PM)
2024 – 2025 Meeting Dates
- Monday, September 23, 2024
- Monday, November 18, 2024
- Monday, February 3, 2025
- Monday, March 24, 2025
- Monday, May 12, 2025 (1:00 – 3:00 PM)
PLANNING AND RESOURCES COMMITTEE
All meetings are held in Closed Session.
Meetings of the Planning and Resources Committee are scheduled from 9:00 AM to 12:00 PM, in MDCL 3002 and via Zoom videoconference, unless otherwise stated.
2023 – 2024 Meeting Dates
- Thursday, September 28, 2023
- Thursday, November 30, 2023
- Thursday, February 8, 2024
- Thursday, April 4, 2024
- Thursday, May 16, 2024 (8:30 AM – 12:00 PM)
- Thursday, July 11, 2024
Meetings of the Planning and Resources Committee are scheduled from 8:30 AM to 12:00 PM, in MDCL 3002 and via Zoom videoconference, unless otherwise stated.
2024 – 2025 Meeting Dates
- Thursday, October 10, 2024
- Thursday, November 28, 2024
- Thursday, February 13, 2025
- Thursday, April 10, 2025
- Thursday, May 29, 2025
- Thursday, July 17, 2025
PENSION TRUST COMMITTEE
All meetings are held in Closed Session.
Meetings of the Pension Trust Committee are scheduled from 1:30 to 4:30 PM., via Zoom videoconference.
2023 – 2024 Meeting Dates
- Thursday, August 31, 2023 – Cancelled
- Thursday, September 14, 2023
- Thursday, November 16, 2023
- Thursday, February 1, 2024
- Thursday, March 21, 2024
- Thursday, May 23, 2024
- Thursday, June 20, 2024
AUDIT AND RISK COMMITTEE
All meetings are held in Closed Session.
Meetings of the Audit and Risk Committee are scheduled from 8:30 AM to 12:00 PM via Zoom videoconference, unless otherwise stated.
2023 – 2024 Meeting Dates
- Thursday, October 19, 2023 (8:00 AM start)
- Thursday, November 16, 2023
- Thursday, January 25, 2024
- Thursday, May 2, 2024
2024 – 2025 Meeting Dates
- Thursday, October 3, 2024
- Thursday, November 14, 2024
- Thursday, February 6, 2025
- Thursday, May 1, 2025
NOMINATING COMMITTEE
All meetings are held in Closed Session.
Meetings of the Nominating Committee are scheduled from 9:00 to 11:00 AM, via Zoom videoconference, unless otherwise stated.
2023 – 2024 Meeting Dates
- Monday, October 2, 2023
- Monday, November 27, 2023
- Monday, January 29, 2024
- Monday, March 4, 2024
- Monday, May 13, 2024
2024 – 2025 Meeting Dates
- Monday, October 7, 2024
- Monday, November 4, 2024
- Monday, February 24, 2025
- Monday, April 14, 2025
- Monday, May 12, 2025
REMUNERATIONS COMMITTEE
All meetings are held in Closed Session.
Meetings of the Remunerations Committee are held via Zoom videoconference.
2023 – 2024 Meeting Dates
- Tuesday, October 17, 2023 (1:00 – 3:00 PM)
- Thursday, February 15, 2024 (1:00 – 3:00 PM)
- Monday, April 8, 2024 (9:00 – 11:00 AM)
- Monday, May 27, 2024 (9:00 – 11:00 AM)
HUMAN RESOURCES COMMITTEE
All meetings are held in Closed Session.
Meetings of the Human Resources Committee are scheduled from 9:00 to 11:00 AM, via Zoom videoconference, unless otherwise stated.
2023 – 2024 Meeting Dates
- Monday, October 2, 2023 (1:00 – 3:00 PM)
- Friday, October 20, 2023 (11 AM – 12:30 PM) – Special Meeting
- Monday, December 4, 2023
- Monday, February 5, 2024 (1:00 – 3:00 PM)
- Monday, April 22, 2024
- Thursday, June 6, 2024 (2:00 – 4:00 PM)
2024 – 2025 Meeting Dates
- Monday, September 9, 2024 (1:00 – 2:00 PM)
- Monday, October 21, 2024
- Monday, December 2, 2024
- Monday, February 10, 2025
- Monday, April 28, 2025
- Thursday, June 12, 2025 (1:30 – 3:30 PM)
COMMITTEE ON UNIVERSITY ADVANCEMENT
2023 – 2024 Meeting Dates
Meetings of the Committee on University Advancement are scheduled from 9:00 to 11:00 AM via Zoom.
- Monday, October 30, 2023
- Monday, February 26, 2024
2024 – 2025 Meeting Dates
- Monday, October 28, 2024
- Monday, April 7, 2025
INVESTMENT POOL COMMITTEE
Meetings of the Investment Pool Committee are scheduled from 8:30 AM to 12:00 PM via zoom.
2023 – 2024 Meeting Dates
- Tuesday, September 12, 2023
- Thursday, December 7, 2023
- Thursday, March 28, 2024
- Thursday, June 27, 2024
Senate and Committees – Meeting Dates
SENATE
Meetings of the Senate are scheduled from 3:30 to 5:30 PM, in the Council Room Gilmour Hall 111, unless otherwise stated.
2023 – 2024 Meeting Dates
- Wednesday, September 13, 2023 (2:00 – 3:30 PM) – Orientation
- Wednesday, September 13, 2023
- Wednesday, October 18, 2023
- Wednesday, November 8, 2023
- Wednesday, December 13, 2023
- Wednesday, January 17, 2024
- Wednesday, February 14, 2024
- Wednesday, March 20, 2024
- Wednesday, April 10, 2024
- Wednesday, May 15, 2024 – via Zoom
- Wednesday, June 5, 2024
2024 – 2025 Meeting Dates
- Wednesday, September 11, 2024 (2:00 – 3:30 PM) – Orientation
- Wednesday, September 11, 2024
- Wednesday, October 9, 2024
- Wednesday, October 23, 2024 (3:30 – 4:30 PM)
- Wednesday, November 13, 2024
- Wednesday, December 11, 2024
- Wednesday, January 15, 2025
- Wednesday, February 12, 2025
- Wednesday, March 19, 2025
- Wednesday, April 9, 2025
- Wednesday, May 14, 2025
- Wednesday, June 11, 2025
Should a meeting be moved to Zoom, members of the University community who wish to attend and observe open session meeting should contact the University Secretariat for access details.
SENATE EXECUTIVE
Meetings of the Senate Executive are scheduled from 3:00 to 4:30 PM, in the Thesis Defence Room (Gilmour Hall 212/B), unless otherwise stated.
2023 – 2024 Meeting Dates
- Wednesday, October 4, 2023
- Wednesday, November 1, 2023 – Cancelled
- Wednesday, November 22, 2023
- Wednesday, January 31, 2024
- Wednesday, March 6, 2024
- Wednesday, April 3, 2024
- Wednesday, April 24, 2024
- Wednesday, May 29, 2024
- Wednesday, June 19, 2024
2024 – 2025 Meeting Dates
- Wednesday, September 25, 2024
- Wednesday, October 30, 2024
- Wednesday, November 27, 2024
- Wednesday, January 29, 2025
- Wednesday, February 26, 2025
- Wednesday, April 30, 2025
- Wednesday, May 28, 2025
- Wednesday, June 25, 2025
SENATE COMMITTEE ON APPOINTMENTS
2023 – 2024 Meeting Dates
Meetings of the Senate Committee on Appointments are scheduled from 1:00 to 4:30 PM, in the Thesis Defence Room (Gilmour Hall 212/B), unless otherwise stated.
- Wednesday, August 30, 2023
- Monday, September 18, 2023
- Monday, October 23, 2023*
- Wednesday, October 25, 2023*
- Monday, October 30, 2023*
- Monday, November 20, 2023
- Monday, December 11, 2023
- Monday, January 22, 2024*
- Wednesday, January 24, 2024*
- Monday, January 29, 2024*
- Monday, February 26, 2024
- Monday, March 25, 2024
- Monday, May 6, 2024
- Monday, May 27, 2024
- Monday, June 17, 2024
2024 – 2025 Meeting Dates
- Monday, September 23, 2024
- Monday, October 21, 2024*
- Wednesday, October 23, 2024* (3:00 – 3:30 PM)
- Monday, October 28, 2024*
- Wednesday, October 30, 2024*
- Monday, November 25, 2024
- Monday, December 16, 2024
- Monday, January 20, 2025*
- Wednesday, January 22, 2025*
- Monday, January 27, 2025*
- Monday, February 24, 2025
- Monday, March 24, 2025
- Monday, April 21, 2025
- Monday, May 26, 2025
- Monday, June 23, 2025
- Monday, August 25, 2025
* Please note that these meetings may continue into the evening
SENATE COMMITTEE ON HONORARY DEGREES
Meetings of the Committee on Honorary Degrees are scheduled from 9:00 to 11:00 AM, unless otherwise stated.
2023 – 2024 Meeting Dates
- Friday, September 29, 2023
- Friday, November 3, 2023
2024 – 2025 Meeting Dates
- Friday, September 13, 2024
- Friday, September 27, 2024
- Friday, November 1, 2024
- Friday, December 6, 2024
- Friday, February 7, 2025
COMMITTEE ON STUDENT AFFAIRS
2023 – 2024 Meeting Dates
Meetings of the Committee on Student Affairs are scheduled from 2:30 – 4:00 PM.
- Wednesday, September 27, 2023
- Wednesday, December 6, 2023
- Wednesday, February 28, 2024
- Wednesday, March 27, 2024
2024 – 2025 Meeting Dates
- Wednesday, September 18, 2024
- Wednesday, December 4, 2024
- Wednesday, February 5, 2025
- Wednesday, March 26, 2025
TENURE AND PROMOTION APPEALS NOMINATING COMMITTEE
2022 – 2023 Meeting Dates
- Tuesday, September 27, 2022 (10:30 – 11:30 AM) via Zoom
- Tuesday, November 29, 2022 (10:30 – 11:30 AM) via Zoom
Undergraduate Council and Committees – Meeting Dates
UNDERGRADUATE COUNCIL
All meetings of the Undergraduate Council will be from 2:30 to 4:30 PM, in Council Room GH-111, unless otherwise stated.
2023 – 2024 Meeting Dates
- Tuesday, September 26, 2023
- Tuesday, November 14, 2023
- Tuesday, December 12, 2023
- Tuesday, January 30, 2024
- Tuesday, February 27, 2024
- Tuesday, March 26, 2024
- Tuesday, April 23, 2024
2024 – 2025 Meeting Dates
- Tuesday, September 24, 2024
- Tuesday, November 5, 2024
- Tuesday, December 10, 2024
- Tuesday, January 28, 2025
- Tuesday, February 25, 2025
- Tuesday, March 25, 2025
- Tuesday, April 29, 2025
UNDERGRADUATE COUNCIL EXECUTIVE COMMITTEE
2023 – 2024 Meeting Dates
- Tuesday, April 23 2024 (following adjournment of UGC) – MUSC 301
2024 – 2025 Meeting Dates
- Tuesday, April 15, 2025 (2:30 – 4:00 PM)
UNDERGRADUATE COUNCIL AWARDS COMMITTEE
All meetings will be from 2:30 to 3:00 PM, in L304 Mills Library Community Room.
2023 – 2024 Meeting Dates
- Tuesday, September 12, 2023
- Tuesday, October 31, 2023
- Tuesday, January 16, 2024
- Tuesday, February 6, 2024
- Tuesday, March 5, 2024
- Tuesday, April 9, 2024
All meetings will be from 2:00 to 2:30 PM, in L304 Mills Library Community Room.
2024 – 2025 Meeting Dates
- Tuesday, September 10, 2024
- Tuesday, October 29, 2024
- Tuesday, January 14, 2025
- Tuesday, February 4, 2025
- Tuesday, March 4, 2025
- Tuesday, April 8, 2025
JOINT COMMITTEE ON CERTIFICATES, DIPLOMAS AND MICROCREDENTIALS
Meetings of the Joint Committee on Certificates, Diplomas and Microcredentials are scheduled from 3:00 to 3:45 PM, in L304 Mills Library Community Room, unless otherwise stated.
2023 – 2024 Meeting Dates
- Tuesday, September 12, 2023
- Tuesday, October 31, 2023
- Tuesday, January 16, 2024
- Tuesday, February 6, 2024
- Tuesday, March 5, 2024
- Tuesday, April 16 2024 at 2:30 PM via Zoom
Meetings of the Joint Committee on Certificates, Diplomas and Microcredentials are scheduled from 2:30 to 3:30 PM, in L304 Mills Library Community Room, unless otherwise stated.
2024 – 2025 Meeting Dates
- Tuesday, September 10, 2024
- Tuesday, October 29, 2024
- Tuesday, January 14, 2025
- Tuesday, February 4, 2025
- Tuesday, March 4, 2025
- Tuesday, April 8, 2025
UNDERGRADUATE COUNCIL CURRICULUM AND ADMISSIONS COMMITTEE
Meetings of the Curriculum & Admissions Committee are scheduled from 3:45 to 4:30 PM, in L304 Mills Library Community Room, unless otherwise stated.
2023 – 2024 Meeting Dates
- Tuesday, September 12, 2023
- Tuesday, November 28, 2023 (12:30 – 4:30 PM in Council Chambers, GH-111)
- Wednesday, November 29, 2023 (12:30 – 4:30 PM in Council Chambers, GH-111, if needed)
- Tuesday, January 16, 2024
- Tuesday, February 6, 2024
- Tuesday, March 5, 2024
- Tuesday, April 16, 2024 – 3:30 PM via Zoom
Meetings of the Curriculum & Admissions Committee are scheduled from 3:30 to 4:30 PM, in L304 Mills Library Community Room, unless otherwise stated.
2024 – 2025 Meeting Dates
- Tuesday, September 10, 2024
- Tuesday, November 26, 2024 (12:30 – 4:30 PM)
- Wednesday, November 27, 2024 (9:00 AM – 12:00 PM)
- Tuesday, January 14, 2025
- Tuesday, February 4, 2025
- Tuesday, March 4, 2025
- Tuesday, April 8, 2025
University Planning Committee and Committees – Meeting Dates
UNIVERSITY PLANNING COMMITTEE
Meetings of the University Planning Committee are scheduled from 10:30 AM to 12:30 PM, in the Council Room Gilmour Hall 111, unless otherwise stated.
2023 – 2024 Meeting Dates
- Wednesday, September 13, 2023
- Wednesday, October 18, 2023
- Wednesday, November 22, 2023
- Wednesday, December 13, 2023
- Wednesday, January 17, 2024
- Wednesday, February 7, 2024
- Wednesday, March 6, 2024
- Wednesday, March 27, 2024
- Wednesday, May 8, 2024
- Wednesday, May 29, 2024
2024 – 2025 Meeting Dates
- Wednesday, September 18, 2024
- Wednesday, October 30, 2024
- Wednesday, December 4, 2024
- Wednesday, January 8, 2025
- Wednesday, February 5, 2025
- Wednesday, March 5, 2025
- Wednesday, April 23, 2025
- Wednesday, May 28, 2025
BUDGET COMMITTEE
All meetings are held in Closed Session.
Meetings of the Budget Committee will be from 10:30 AM to 1:00 PM, in Council Room Gilmour Hall 111, unless otherwise stated.
2023 – 2024 Meeting Dates
- Wednesday, October 4, 2023
- Monday, November 13, 2023 (8:45 AM – 3:00 PM)
- Wednesday, November 15, 2023 (10:30 AM – 4:00 PM) *late start
- Friday, November 17, 2023 (8:45 AM – 3:00 PM)
- Friday, December 1, 2023 (8:45 AM – 3:00 PM)
- Wednesday, January 10, 2024 – Zoom
- Wednesday, January 31, 2024 – Zoom
- Wednesday, February 28, 2024 – Zoom
- Wednesday, April 3 , 2024 (8:45 AM – 2:00 PM)
- Friday, April 5, 2024 (8:45 AM – 3:00 PM)
- Wednesday, April 10, 2024 – Zoom
- Wednesday, April 24, 2024 – Zoom
- Wednesday, May 1, 2024 – Zoom
- Wednesday, June 26, 2024
2024 – 2025 Meeting Dates
- Wednesday, September 25, 2024
- Wednesday, November 6, 2024 (8:45 AM – 4:00 PM)
- Friday, November 8, 2024 (8:45 AM – 3:00 PM)
- Monday, November 11, 2024 (8:45 AM – 3:00 PM)
- Friday, November 29, 2024 (8:45 AM – 3:00 PM)
- Wednesday, January 15, 2025
- Wednesday, January 29, 2025
- Wednesday, February 26, 2025
- Friday, March 28, 2025 (8:45 AM – 3:00 PM)
- Wednesday, April 2, 2025 (8:45 AM – 3:00 PM)
- Wednesday, April 16, 2025
- Wednesday, April 30, 2025
- Wednesday, May 7, 2025
- Wednesday, June 25, 2025
UNIVERSITY STUDENT FEES COMMITTEE
All meetings are held in Closed Session.
Meetings of the University Student Fees Committee will be from 10:30 AM to 12:00 PM, in MDCL 3002, unless otherwise stated.
2023 – 2024 Meeting Dates
- Wednesday, September 6, 2023 – Cancelled
- Tuesday, September 19, 2023
- Tuesday, November 7, 2023
- Tuesday, December 5, 2023
- Tuesday, January 23, 2024
- Tuesday, February 13, 2024
- Tuesday, March 19, 2024
- Tuesday, April 16, 2024
- Tuesday, May 7, 2024
- Tuesday, June 4, 2024
2024 – 2025 Meeting Dates
- Tuesday, September 17, 2024
- Tuesday, October 29, 2024
- Tuesday, December 3, 2024
- Tuesday, January 21, 2025
- Tuesday, February 11, 2025
- Tuesday, March 18, 2025
- Tuesday, April 15, 2025
- Tuesday, May 6, 2025
- Tuesday, June 10, 2025