Summary

The Approval and Signing Authority Policy outlines how the University makes decisions about approving and signing agreements that commit the University financially or legally. Its purpose is to clarify who has the authority to review, approve, and sign agreements of different types and dollar values, ensuring that decisions are responsible, transparent, and aligned with the University’s governance framework. This Policy is intended for University leaders, faculty and staff who manage budgets or enter into agreements, and anyone involved in financial, research, capital, human resources, or gift/donor‑related commitments.

The Policy sets out major responsibilities for approval authorities and execution signatories, including reviewing risks, ensuring compliance with legislation and University policies, and following appropriate procurement and legal processes. It also outlines when multiple approvals are required, how conflicts of interest must be handled, and where finalized agreements must be stored. By establishing clear thresholds and roles across operating funds, research funds, capital projects, donations, real estate, and employment‑related agreements, the Policy ensures that commitments made on behalf of the University are well‑governed, financially sound, and support the University’s mission.

Refer to the full policy below for complete details.

Approved by:  Board of Governors
Date of Most Recent Approval:  March 6, 2025
Responsible Executive:  President and Vice-Chancellor
Policy-Specific Enquiries: University Secretariat