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Student Appeals

STUDENT APPEAL PROCEDURES

The Senate Board for Student Appeals adjudicates all student appeals.  The membership may be found on the Committees of the Senate webpage.

WHAT IS A RE-READ/RE-ASSESSMENT?

A Re-Read/Re-Assessment (Form A) is when a student questions their grade or the assessment of their performance on a piece of work or a program component and alleges error in the academic assessment of their work on the part of an instructor or a committee.  Please read the Student Appeal Procedures and the following information carefully as it is important to your submission.

The results of a formal re-read/re-assessment are final and cannot be appealed.

PRELIMINARY INQUIRY

Students are expected to initiate a preliminary inquiry by going directly to the appropriate instructor, officer or University authority whose decision/action is being questioned. If the preliminary inquiry has not resolved the matter in a timely fashion, proceed to filing the Form A. The timelines for submitting the Form A must be adhered to.

TIMELINES

The Form A must be submitted to the appropriate Faculty Office (the Faculty that offers the course) no later than July 31 immediately following the Fall/Winter Session during which the work was originally assessed, or November 15 immediately following the Spring/Summer Session during which the work was originally assessed.

QUESTIONS

If you have questions about this process or about completing this form, please contact the appropriate Faculty Office, or the Hearings email (GH 210).

 

QUALIFICATION FOR A RE-READ/RE-ASSESSMENT

In order to qualify for a re-read/re-assessment, the piece of work or program component must be worth 10% or more of the final course grade.

EXCLUDED FROM THESE PROCEDURES

Master’s theses, doctoral theses, Ph.D. comprehensive examinations, Objective Structured Clinical Examinations (OSCE), and supervisory committee reports.

FEES

The fee ($50) is payable in advance at Student Accounts and Cashiers, Gilmour Hall, Room 209. The receipt must be attached to the Form A.

ADJUDICATION PROCESS

The results shall be considered in accordance with procedures approved by the appropriate Faculty.  In the absence of an established Faculty policy, the following shall apply:

A grade change of three (3) points or greater (UP OR DOWN) on the McMaster twelve-point grading scale.  For example:

    • UP: B to A, but not B to A-
    • DOWN: B to C, but not B to C+

ESTABLISHED FACULTY RE-READ/RE-ASSESSMENT POLICIES

SUBMITTING THE FORMS

The Form A with Contact Information Form AND THE RECEIPT should be submitted to the appropriate Faculty Office (the Faculty that offers the course).  If you wish to submit forms electronically, please contact the Faculty Office to ask what options are available.

PLEASE DO NOT SUBMIT FORMS BY EMAIL.


UNDERGRADUATE STUDENTS

ARTS & SCIENCE – Program Director, LRW-3038

BUSINESS – Associate Dean, Academic, DSB 317

ENGINEERING – Associate Dean (Academic), JHE H301 (Hatch Building)

HUMANITIES – Associate Dean, CNH 107

SCIENCE – Associate Dean (Academic), BSB 129

SOCIAL SCIENCES – Associate Dean, KTH 129

HEALTH SCIENCES

PHYSICIAN ASSISTANT PROGRAM – Associate Dean (Health Professional Education), HSC 2E18

MIDWIFERY – Associate Dean (Health Professional Education), HSC 2E18

UNDERGRADUATE MEDICAL PROGRAM – Associate Dean (Health Professional Education), HSC 2E18

BACHELOR OF HEALTH SCIENCES (HONOURS) – Associate Dean (Undergraduate Education) HSC 2E18

BIOMEDICAL DISCOVERY AND COMMERCIALIZATION – Associate Dean (Undergraduate Education) HSC 2E18

NURSING – Assistant Dean of Nursing,  HSC 2J34

GRADUATE STUDENTS

School of Graduate Studies, Gilmour Hall 212

CENTRE FOR CONTINUING EDUCATION

Director, CCE, 2nd floor, 1 James Street North

DEGREE PROGRAMS

For students in degree programs not offered by a Faculty (e.g. the Arts and Science Program), the Program Director is equivalent to the Associate Dean of a Faculty.

WHAT IS A FORMAL INQUIRY?

There are two types of Formal Inquiry (Form B) see FORMAL INQUIRY (TYPES) below. Please read the Student Appeal Procedures and the following information carefully as it is important to your submission.

NOTE: Decisions under the Academic Integrity Policy are appealed by filing a Form C.

PRELIMINARY INQUIRY

Students are expected to initiate a preliminary inquiry by going directly to the appropriate instructor, officer or University authority whose decision/action is being questioned. If the preliminary inquiry has not resolved the matter in a timely fashion, proceed to filing the Form B. The timelines for submitting the Form B must be adhered to.

TIMELINES

The Form B must be submitted to the appropriate Faculty Office no later than July 31 immediately following the Fall/Winter Session during which the work was originally assessed, or November 15 immediately following the Spring/Summer Session during which the work was originally assessed.

QUESTIONS

If you have questions about this process or about completing this form, please contact the
appropriate Faculty Office, or the Hearings email (GH 210).

FORMAL INQUIRY (TYPES)

Academic Process:

A student questions his/her grade or the assessment of his/her performance on a piece of work or in a course, or his/her academic standing or status in a program, and alleges error or injustice on grounds other than the academic assessment of his/her work, such as:

  • the method of evaluation was not fair and reasonable in the circumstances; or
  • the instructor was biased against the student; or
  • the instructor deviated substantially from the course outline in contravention of applicable University policies; or
  • the application of University regulations governing program or degree requirements was not fair, just, or reasonable;

Non-Academic:

A student questions as unfair, unjust or unreasonable, a decision or action of a University authority or official, which has negative material consequences for his/her University life, and which is unrelated to courses, or to program or degree requirements.

ADJUDICATION PROCESS

The matter will be investigated as per the Student Appeal Procedures and the Associate/Assistant Dean shall make a decision and respond in writing with reasons. This response is normally provided within three weeks of receiving the formal inquiry.

 

SUBMITTING THE FORMS

The Form B with Contact Information Form should be submitted to the appropriate Faculty Office (the Faculty that is responsible for the decision being questioned). If you wish to submit forms electronically, please contact the Faculty Office to ask what options are available. Be sure to include ALL of the information/evidence you have in your written submission (Form B).

PLEASE DO NOT SUBMIT FORMS BY EMAIL.


UNDERGRADUATE STUDENTS

ARTS & SCIENCE – Program Director, LRW-3038

BUSINESS – Associate Dean, Academic, DSB 317

ENGINEERING – Associate Dean (Academic), JHE H301 (Hatch Building)

HUMANITIES – Associate Dean, CNH 107

SCIENCE – Associate Dean (Academic), BSB 129

SOCIAL SCIENCES – Associate Dean, KTH 129

HEALTH SCIENCES

PHYSICIAN ASSISTANT PROGRAM – Associate Dean (Health Professional Education), HSC 2E18

MIDWIFERY – Associate Dean (Health Professional Education), HSC 2E18

UNDERGRADUATE MEDICAL PROGRAM – Associate Dean (Health Professional Education), HSC 2E18

BACHELOR OF HEALTH SCIENCES (HONOURS) – Associate Dean (Undergraduate Education) HSC 2E18

BIOMEDICAL DISCOVERY AND COMMERCIALIZATION – Associate Dean (Undergraduate Education) HSC 2E18

NURSING – Assistant Dean of Nursing,  HSC 2J34

GRADUATE STUDENTS

School of Graduate Studies, Gilmour Hall 212

CENTRE FOR CONTINUING EDUCATION

Director, CCE, 2nd floor, 1 James Street North

DEGREE PROGRAMS

For students in degree programs not offered by a Faculty (e.g. the Arts and Science Program), the Program Director is equivalent to the Associate Dean of a Faculty.

Please read the Student Appeal Procedures and the following information carefully as it is important to your submission.

TIMELINES

The FORM C and a copy of the decision being appealed must be submitted WITHIN THREE (3) WEEKS OF RECEIPT of the decision being appealed.

Please note that Hearings are normally scheduled anywhere from three to six months after receipt of the appeal. However, some Hearings may be scheduled beyond six months from receipt.

WHAT IS AN APPEAL TO THE SENATE BOARD FOR STUDENT APPEALS?

An appeal to the Senate Board for Student Appeals (SBSA) is the final step a student may take within the University to secure a remedy.

The decision from a lower level stays in effect unless and until it is overturned on appeal.  This means that submitting an appeal will not prevent the decision being appealed from being carried out.

Below are some of the decisions that may be appealed to the SBSA:

  • Form B Formal Inquiry decisions (Student Appeal Procedures)
  • academic dishonesty decisions made by a Faculty Adjudicator (Academic Integrity Policy)
  • decisions of the Dean of Students (Code of Student Rights and Responsibilities) that impose a sanction of suspension, expulsion, or involuntary withdrawal (for violation that do not involve Sexual Violence, Discrimination, and/or Harassment.

SUBMITTING THE APPEAL

The appeal must be submitted (within the timeline noted above) to the University Secretariat in Gilmour Hall 210.

DO NOT SUBMIT FORMS BY EMAIL.

The appeal submission MUST include:

If you wish to submit forms electronically, please contact the Hearings email at least two business days before the appeal submission is due) to request an upload link.

QUESTIONS

After reading the Student Appeal Procedures students who wish to review the hearing procedures may contact the Hearings email to arrange an appointment.