Notice of Elections -- Teaching Staff & Student By-Elections -- By-Elections will be held October 23 & 24, 2024. The elections will be conducted online via MacVote. Visit the Elections page for more information.
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Call for Nominations – STUDENT – BY-ELECTION

Nomination Information

Nomination Period Submit Nomination Form

The nomination period is from September 24 to October 4, 2024. Completed nomination forms must be received by 12:00pm on Friday, October 4, 2024.

Mandatory Session 

Please note that students must complete a mandatory campaign information session and quiz. The details of the information session will be forwarded to candidates upon validation of their nomination package.

Please note that, if elected, students should be prepared to serve for the assigned term.

GRADUATE Student Representative to the Senate Nomination Form

Faculty of Engineering

One vacancy, 1-year term (July 1, 2024 to June 30, 2025)

UNDERGRADUATE Student Representative to the Board of Governors Nomination Form

One vacancy, 1-year term (July 1, 2024 to June 30, 2025)

IMPORTANT INFORMATION FOR NOMINEES

Definitions of Eligible Candidates and Nominators

The Nominee and all nominators must be members of McMaster University as defined below:

Graduate Student means a person who is proceeding toward a Master’s or a Doctor’s degree. Students registered in McMaster University degree programs in the McMaster Divinity College shall be eligible to be candidates for election as graduate students in the Faculty of Humanities.  Any graduate student, either full-time or part-time, is eligible to be elected.

Note:
Graduate students registered in joint or collaborative programs under the auspices of more than one Faculty are eligible for nomination in only one of those Faculties. Those registered in interdisciplinary programs not under the auspices of any Faculty are eligible for nomination in the Faculty of their choice.

For graduate students in joint, collaborative, or interdisciplinary programs, the seconders must be registered in either the same program or in the same Faculty in which the candidate intends to run for election.

Undergraduate Student means: a full-time undergraduate student who has not been declared ineligible to continue at the University in the preceding Session; or a part-time student, a continuing student, or a second-degree student, registered for at least six units of undergraduate work.

Requirements for Nominators

Graduate Students

The (3) three nominators must all be graduate students registered in the same Faculty as the Nominee. For graduate students in joint, collaborative, or interdisciplinary programs, the seconders must be registered in either the same program or in the same Faculty in which the candidate intends to run for election.

Undergraduate Students

The (3) three nominators must all be undergraduate students registered in the same Faculty as the Nominee.

All nominators must send an email from their McMaster email account to the nominee with the Nomination Email Text.

The Nominee must attach a PDF copy of all 3 nomination emails to their completed nomination form in order for their nomination to be accepted.

Nomination Email Text

I nominate <Nominee Name> as a candidate for election to the Senate.  I understand that the University Secretariat may contact me to verify this nomination.

Nominator Information:
First and Last name
McMaster email address
Student ID#

THE SENATE

The University Senate has ultimate responsibility for determining academic policy and regulating the system of education, which includes new academic programmes, changes in curriculum, standards for admission to the University, examination policy, academic regulations, the conferring of degrees, the criteria and procedures for granting tenure and promotion to faculty members and so on. The Senate recommends to the Board the establishment or termination of Faculties, Schools, Institutes and Departments. The powers of the Senate are described in Section 13 of the McMaster University Act.  The composition of Senate is described in Section 12 of the Act.

Standing Committees of the Senate

The Senate has a number of standing committees where many of the matters that come to Senate for approval are discussed in detail first. The terms of reference and the composition of these committees are described in the Senate By-Laws.

2024-2025 SENATE MEETING DATES Standing Committees of the Senate

  • Wednesday, September 11, 2024
  • Wednesday, October 9, 2024
  • Wednesday, October 23, 2024
  • Wednesday, November 13, 2024
  • Wednesday, December 11, 2024
  • Wednesday, January 15, 2025
  • Wednesday, February 12, 2025
  • Wednesday, March 19, 2025
  • Wednesday, April 9, 2025
  • Wednesday, May 14, 2025
  • Wednesday, June 11, 2025

Student Senators are expected to regularly attend Senate meetings.

Student Senators will also be assigned to serve on one (or more) of the Standing Committees of the Senate.

2024-2025 BOARD OF GOVERNORS MEETING DATES

  • Thursday, October 24, 2024
  • Thursday, December 12, 2024
  • Thursday, March 6, 2025
  • Thursday, April 24, 2025
  • Thursday, June 12, 2025

Student representatives to the Board of Governors are expected to regularly attend Board meetings.

 

Regulations Governing Student Elections to the Board of Governors, University Planning Committee, and the Senate

All campaign activities are subject to University regulations, policies and by-laws, and relevant legislation. The following resources are provided to students in their campaigning.

*please note that some buildings, such as the hospital and residences, may have different regulations. Students should ensure they are aware of, and adhere to, any additional regulations.

Campaign Reimbursement

Candidates will be reimbursed up to $50.00 for campaign expenses on submission of an expense report supported with receipts.